StudioAutoPilot 2024 Application

When your application is approved you will be given a fully functional system to use for 3 months at no charge to ensure it is a good fit for your studio. There is no obligation, fee or penalty if you decide not to use StudioAutoPilot after the 3rd month.

StudioAutoPilot fee - $249 per month for up to 500 active students.
Embedded video fee - $99 for up to 200 students, $49 for every additional 100 students.

At the beginning of month 4, you will be charged the regular fee for StudioAutoPilot. If, for any reason you do not choose to run on StudioAutoPilot, just tell us before the beginning of the fourth month and you will not be charged. You will still pay for any merchant fees and credit card transaction fees incurred in the 3 month no charge period. We will review the answers you submit to make sure you are a good fit for success with StudioAutoPilot. If we do not believe your studio operation will be a successful fit, we will be honest and let you know why we do not want to set up and configure our system for your studio.

Please allow 2-3 business days to hear a response to your submission.

How did you hear about StudioAutoPilot?

Country US Canada

Studio name

Desired Subdomain (if its not available we can help find something similar) https://.studioautopilot.com

Studio owner name

Studio owner email

Studio owner direct phone number

Website

Number of locations

Years in business

Programs you teach - StudioAutoPilot is designed to run private and group music lessons only. Private Group Other, specify:

Number of teachers

Are your teachers contractors or employees? Contractors Employees

Active student count (private lessons)

Active student count (group lessons)

Percentage of students doing online lessons %

Number of admin staff

Current software program(s) you use

Monthly costs of software program(s) you use $

Do you currently offer online registration that allows prospects to pick times, pay and set up monthly payments without any admin interaction? Yes No

Do you use a "request info" or "submit form" for lesson inquiries? Yes No

What is the average time lag from when you get a new lesson inquiry to when they register, pay and confirm (guess if you need to)?

What is your makeup lesson policy?

StudioAutoPilot allows students to cancel lessons with 24 hours notice (we do 24 hours & 3 self cancellations per teaching year at our studio but you can set your own maximums) and book a make up lesson in an unfilled gap in the following 2-7 days on their teachers schedule. Private make-ups can also be taken as video lessons through our system. We also have an option to do group make up lessons. Which make-up lesson system would you prefer to use? Yes. If we can set our own rules, notification times and maximums the private make up system would work for us. We would use the group lesson make up system Other (specify):

If you do private make-up lessons when students miss, do you still pay the teacher before they do the make-up lesson, or only after the make-up lesson is done? We still pay the teacher before the make-up lesson is done when students miss We deduct the pay for the missed lesson from the teacher and pay them only after the make-up lesson is done

Do you offer every-other-week lessons? StudioAutopilot does not recommend or support automation of every other week students as there are multiple downsides for the studio. If you offer every other week lesson are you willing to book and manage those lesson manually? Yes No

Do you offer any variation on regular private lessons we should know about (30,45 or 60 minute 1-on-1 lessons each week, students pay on the first of the month, instructor paid at the beginning of the next month)? If you offer some other format please describe it. Please list any discounts you offer.

Do your lesson schedules start on the hour and/or at 15 minute intervals? (3:00, 3:15, 3:30, 3:45, etc.) Yes No (why not? when?):

What private lesson lengths do you offer? 30 minutes 45 minutes 60 minutes

What registration fee do you charge for new registrations $

Do you run an ongoing year round schedule (no end date, continuous once you start) or have sessions like Fall (September-June) and Summer (July-August) Continuous Sessions Other (specify):

Do your teachers stay in the same teaching room for the majority of the teaching day or do they switch rooms several times? Same Switch Other (specify):

Do your instuctors teach at the same location for the whole teaching day or do they go to teach between multiple locations during the same day? (Example: An instructor teaches some students by driving to student's houses and then teaches some students in your studio on the same day) Same Switch

Forms of payment you take (give percentage breakdown of each)

Which video systems do you currently use for online lessons? Please let us know if you are using a free version or paid.

If you are unable to find a sub, do you issue credits for missed lessons or make students do make up lessons? Makeups Credit Other (specify):

StudioAutoPilot has billing options of: exact monthly billing for private lessons (5 lesson months get charged for 5 lessons, 3 lesson months get charged for 3), or flat rate billing (students get charged for 4 lessons each month no matter what)

Which system would you like for your studio?

Actual lesson billing Flat rate 4 lesson billing

StudioAutoPilot allows students to permanently transfer lesson times or teachers by selecting them online and adjusts or charges for any difference in their fees. You can choose to allow families to self transfer or keep it done through admin only. Would you allow families to self transfer? Yes. This would work for our studio. We would give our families that option. No. We would not give families the option to self-transfer we would make them go through our admin and do it for them.

StudioAutoPilot gives you the option of allowing parents to permanently cancel lessons (quit) and requires that they give a reason so you can follow up with them. You can also only allow permanently quitting by contacting your admin. Which method are you interested in offering to start? You can easily switch between methods. Yes. I would allow them to self quit online with a reason required if I can set the amount of days of notice. No. I would make them contact the admin to allow them to permanently quit

Are you the main decision maker in using new software or is this a discussion/vote by you and your admin staff?

Can you the owner commit to doing the intial set up, (don't worry it's pretty easy) making the decisions on settings and financial rules and be the primary contact during the onboarding/transition process? Yes. It will be me the owner. It's my business I make the rules. No. I want my admin staff to make the set-up decsions and rules.

Why do you want to switch to StudioAutoPilot?

What are you most concerned about in making the switch?